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Admissions Portal
12
Jan

INTERNAL ADVERTISEMENT  

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The University is seeking to recruit a suitably qualified and experienced individual to fill the position of:

REGISTRAR (ACADEMIC, RESEARCH AND OUTREACH) GRADE 15 – REF NO: TTU/REG/ARO/01/2024 (ONE [1] POST)

1.1 REQUIREMENTS

  1. Must possess a PhD in a Management related field or any other Academic Discipline taught at TTU,  from a recognized University.
  2. Must have demonstrable track record of relevant work experience and innovative leadership and management achievements.
  3. Must have served as Chairman of Department or at higher academic management position.
  4. Must have served substantively with demonstrable results in the position of a Senior Lecturer Grade 13 or above.
  5. Must possess relevant professional qualifications,  where applicable, and be in good standing.
  6. Must have knowledge and demonstrable experience in data and records management preferably student records management.
  7. Must have demonstrable knowledge and competence in management information and communication technologies.
  8. Must comply with the requirements of Chapter Six (6) of the Constitution of Kenya, 2010 on leadership and integrity. (The successful candidate will be given a timeframe within which to demonstrate compliance with Chapter Six (6) of the Constitution.)

1.2 DUTIES AND RESPONSIBILITIES

The Main Duties and responsibilities of the Registrar (Academic, Research and Outreach) will include but not limited to:

  1. Provide leadership for the staff assigned to the Office of the Registrar Academic, Research, and Outreach and foster a stimulating work environment that embraces diversity and motivates staff to provide University stakeholders with excellent service.
  2. Declaring the academic status of each student in line with the statutory guidelines, rules, and regulations of the University;
  3. Ensuring integrity, accuracy, and security of academic records, production and issuance of official academic transcripts and original certificates;
  4. As a Member of the University Senate make critical decisions and provide guidance to the Senate on management of students’ affairs, admissions, examination, and Graduation.
  5. Supervise the implementation of Policies, Rules, and Regulations governing academics, research, and outreach in the university;
  6. Managing the retention, archiving, retrieval, security and control, integrity, and privacy of all permanent academic records and data for all current and former University students;
  7. Supervise the processes for the articulation of transfer credits, graduation and certification of Honorary degrees, enrolment and degree verification, production of official transcripts, and diplomas;
  8. Declaring programmes and programme capacities for student placements and admissions;
  9. Preparing, publishing, and implementing the academic calendar (semester/trimester) schedules;
  10. Planning, developing, formulating, and facilitating all activities related to the admissions, enrolment records, registration of students, teaching, research, community outreach, examinations, processing of results, certification and welfare, and timely communication to stakeholders;
  11. Provide direction in the development and management of procurement plan, work plan, and budget for the office of the University Registrar;
  12. Develop and cause approval of policies and procedures on planning, development, and management of Research, Innovation, partnerships, intellectual property rights, and Outreach programmes;
  13. Develop, maintain, and upgrade the University’s academic information infrastructures including academic records archives, online student database, university website, and other electronic databases and information systems;
  14. Participate in the development of the University Strategic Plan and implement the parts relating to academics, research, and outreach; review policy exception requests from faculties.
  15. Coordinate dissemination of research findings and publications;
  16. Develop and publish major University information documents including, but not limited to, University Catalogues, graduation lists, and class schedules;
  17. Counsel and advise students, faculty, and staff on academic matters;
  18. Assist the Deputy Vice-Chancellor Academic, Research, and Outreach in the general administration of the division;
  19. Provide secretarial services to relevant Senate committees related to academic matters including preparation of documents in prescribed format, recording and timely circulation of minutes, following up on matters arising and any other matter pertaining to the success of Senate meetings;
  20. Communicate, follow up, and implement decisions of Senate and Senate Committees;
  21. Investigating, analysing, resolving, and reviewing student disputes related to records, registration, examinations, and certification; and
  22. Any other duties as may be assigned from time to time.

1.3 TERMS OF SERVICE

The Terms of Service for the position shall be on a Five (5) year Contract Term renewable once subject to satisfactory performance. At the end of the Contract, staff will revert back to his/her substantive academic position and Terms of Service thereto. The Registrar (ARO) will be entitled to applicable management allowances as approved by the University Council.

1.4 MODE OF APPLICATION AND TIMELINE

  1. Soft copy of the application, addressed to the Deputy Vice Chancellor (Administration, Finance and Planning), should be emailed to: dvc-afp@ttu.ac.ke
  2. One (1) hard copy of the application addressed to the Deputy Vice Chancellor (Administration, Finance and Planning), accompanied by detailed curriculum vitae (with your telephone number and email address), copies of relevant academic and professional certificates, testimonials and other relevant supporting documents to the University Personnel Registry.
  3. The applications, in the prescribed modes, must be received by Thursday, 18th January, 2024 at 5:00 pm.
  4. The Curriculum Vitae should include information on academic qualifications, professional experience, leadership and management roles, publications, awards, scholarships, funding, membership of professional association, linkages and community service, email address and telephone contacts.
  5. Taita Taveta University is an Equal opportunity employer.
  6. Women and Persons with Disability are encouraged to apply.
  7. Shortlisted candidates will be notified and will be required to appear for interview on Wednesday, 24th January 2024.
  8. Canvassing will lead to automatic disqualification.